Zoom Considerations for Family
Virtual Event Best Practices
- Provide an AM and PM option for families
- Enable Zoom Closed Captioning
- Have Language interpretation in meetings and webinars
Information and Considerations for Zoom Meetings/Webinars
Webinars are designed so that the host and any designated panelists can share their video, audio and screen. Webinars allow view-only attendees. They have the ability to interact via Q&A, Chat, and answering polling questions. The host can also unmute the attendees. Attendees cannot see each other, and the Host cannot see the attendees.
- Pros: Secure. Q&A function
- Cons: Webinar attendees do not interact with one another.
- Note: Not everyone has access to the webinar function. You may need to reach out to Technology Services to get an account set up.
- Resources: How to Schedule a Webinar
Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance. A standard Zoom meeting is fully interactive and allows all participants the ability to see, speak, hear, and screen-share with each other.
- Pros: Can feel more like a meeting where people can talk to one another. Lots of audience participation and can break your session into smaller groups
- Cons: Less secure and more open to Zoom Bombing. Host needs to be confident that they can handle disruptions quickly and efficiently. To make them more secure, there may need to be a two-step invitation on, with the date/time another with the link. Possibly have parents sign up and then email or text could be sent to them with the link and passcode.
- Resources: Zoom Settings for Preventing Zoom Bombing
- Make sure to set up an Alternate Host. This person can start the meeting, become the Host if there are problems with the Host’s Internet access and can help to manage the meeting.
- Set up a Co-Host for the meeting, once started. This person can then manage chat, etc.
- Use the Waiting Room and have the Co-Host to admit people. This will reduce the likelihood of a person coming online to be crude.
- Consider: Do you want people to be able to enter items into chat? Do you want them to speak privately in chat with others? Do you want to record the meeting? Do you want them to be able to save the chat?