Online Enrollment

Online enrollment will be used in place of paper enrollment to increase enrollment access to families and minimize data entry for school staff. Families will enroll students in ParentVUE. Once a family submits an application for enrollment, school staff will be able to view, verify and finalize enrollments through Synergy.

Online enrollment for the 2020-21 school year launched in January 2020. Students who are already enrolled in our system are not be required to complete new enrollment applications if they move to a different school within our system.

Families enrolling mid-year for the current school year will continue to complete enrollment on paper. 

Families will use ParentVUE to enroll online. Schools will review enrollments in Synergy once an enrollment application has been submitted by a family. Once approved by office staff, enrollment will electronically be entered into Synergy and office staff will not need to manually input enrollment data.  

Online Enrollment will encompass all previous supplemental forms including health history, emergency card information, etc. The data on each of these forms will be electronically captured through the online enrollment process.

Each family will be required to provide an email in order to enroll their student using ParentVUE. We recommend sending school-specific information through email. You may also consider sharing this information at welcome events, family meetings and other school events. 

Families can scan or take a picture of the required documentation and upload it into ParentVUE. Families also have the option to check a box indicating that they will bring documentation to the school to complete their student's enrollment.  

Online enrollment is based on the student's home address. School staff will still be required to verify proof of address documentation in order to complete enrollment.  

All incoming kindergarten families will enroll online using ParentVUE.

After a kindergarten family successfully enrolls online, we recommend sending parents/guardians a welcome packet that has previously been provided in-person. Here are two options:

1. Send an email it to the parent/guardian. The Communications Department created a template email that you can modify to be school specific.
2. Print a welcome packet and mail it to the parent/guardian. The welcome packet is available at Color Printing. 

The Enrollment Services team is available to answer parent-related questions about the enrollment process. The IMS Help Desk is available to answer staff questions about Synergy and ParentVUE. 

Enrollment Services
206-631-3065

Micaela White
micaela.white@highlineschools.org
206-631-3148

IMS Help Desk
IMS.Help@highlineschools.org 
206-631-3333

Micaela White, Enrollment Services Manager, is the main point of contact for the online enrollment rollout. She can be contacted with questions at 206-631-3148.  

The emergency card is no longer being printed. Why? How will I be able to respond in events of an emergency where technology is inaccessible to access emergency information for students?

One benefit of moving to online enrollment is the ability to consolidate forms, including emergency card information.  

Synergy allow users to quickly access student data and records during an emergency. To support this transition, all office managers districtwide will receive a cell phone from the IMS Team. Here is how the cell phone will help:

• The cell phones will run on our own network, rather than cell service. 
• The cell phones will connect to Synergy so users can access live data. 
• The cell phones will be configured to accept downloads such as data exports from Synergy. This includes an export of emergency information. 
• The cell phones will be managed and protected with passwords. 

Since emergency information will be stored in Synergy, staff from central office will also have access to it and will be able to provide support to schools during an emergency.

If you feel a printed copy of emergency information is absolutely necessary, you may print a paper copy of emergency information from Synergy. Keep in mind, data on paper can easily and quickly become outdated.

Synergy is the authoritative source of emergency contact information and emergencies demand that access not be limited to who is onsite and a printed version. 

Entering the address information into ParentVUE can be a little sensitive. An address will start to auto-populate when a parent/guardian begins manual entry. The parent/guardian can either select the auto-populated address or they can manually type out their address. If the manually type their address into each field it is important that there are no additional spaces and that the city and other information is correctly entered. If staff need assistance with troubleshooting addresses errors please contact IMS team for assistance at 206-631-3333

Parents with currently enrolled students in our district trying to enroll a new student will need to use their current ParentVUE account information. Some parents have not yet activated their ParentVUE accounts yet. Please check synergy to see if a parent/ guardian has activated their ParentVUE account before providing the family next step directions. Activation codes are not necessary if a parent is setting up a new account and is not a current parent of a student currently enrolled in Highline.

Entering the address information into ParentVUE can be a little sensitive. An address will start to auto-populate when a parent/guardian begins manual entry. The parent/guardian can either select the auto-populated address or they can manually type out their address. If the manually type their address into each field it is important that there are no additional spaces and that the city and other information is correctly entered. If staff need assistance with troubleshooting addresses errors please contact IMS team for assistance at 206-631-3333

Parents with currently enrolled students in our district trying to enroll a new student will need to use their current ParentVUE account information. Some parents have not yet activated their ParentVUE accounts yet. Please check synergy to see if a parent/ guardian has activated their ParentVUE account before providing the family next step directions. Activation codes are not necessary if a parent is setting up a new account and is not a current parent of a student currently enrolled in Highline.